Guidelines for the Official Website
of the Acadiana Area Central Office, Inc.
Purpose
The purpose of this Website is to help the
Alcoholics Anonymous groups of the Acadiana Area carry the message and to
provide additional access into Alcoholics Anonymous for the alcoholic who
still suffers. An important objective is to help the alcoholic establish
direct, face-to-face contact with Alcoholics Anonymous.
We may also publish and/or create links to
other information which may be deemed useful by our member groups and
their individual members. This includes regular and service meeting
schedules, area and nearby events and activities, update forms and sign-up
sheets, the Plug-in-Jug newsletter, event
flyers and other related information that might be useful. Links to sites
other than known A.A. service entities will be clearly labeled as
“Non-Affiliated.” (ie. Al-Anon) No A.A.W.S. or A.A.Grapevine graphics may
be used without permission. It should be noted that GSO adheres to a
strict policy to neither endorse nor approve websites.
A printed version of the information
displayed on the Website shall be maintained by the Chairperson of the Web
Subcommittee and will be available for review by interested persons at the
Central Office at all times. Personal anonymity, regarding the last name,
address and phone number of individuals, shall be maintained and
assured at all times.
Organization
The Acadiana Area Central Office, Inc. (AACO)
Website shall be officially registered with a company which offers domain
registration on the Internet as
aa-acadiana.org .
The Website will be hosted on the Internet
on a monthly fee basis. The Acadiana Area Central Office shall be the
owner of the domain registration. If a “named individual owner” is
required it shall be the Central Office Chairperson. The accounts with the
internet service provider (ISP) and other on-line services will also be
held in the name of the Acadiana Area Central Office or its Chairperson.
The technical contact with these entities will be our designated
Webservant. The billing contact shall be the Central Office Treasurer.
In addition, it will be the responsibility
of the Central Office Chairperson, individually or through a duly
appointed and approved Web Subcommittee Chairperson, to shop for the best
price for services needed to enable our website to exist and to ensure
that the site is self-supported by the Central Office.
Organizationally, the Web Subcommittee
derives its authority and responsibility from the Acadiana Area Central
Office, as follows:
1) The AACO has a Web Subcommittee which has
direct oversight of the Official Central Office Website.
2) The Chairperson of the Web Subcommittee
is appointed by the Central Office Chairperson, approved by majority
vote of the Central Office Representatives and holds primary
authority and responsibility for the oversight of the Website. Policy, as
well as operational oversight, is established by the Steering Committee
and the Central Office Representatives in accordance with our By-Laws. The
Web Subcommittee Chairperson is not a (voting) member of the Central
Office Steering Committee, but shall report all Subcommittee business to
the Communications Committee Chairperson and directly to the CORs at their
regular monthly COR meetings.
3) The subcommittee chairperson is
responsible for the day to day management and implementation of
established Central Office website procedures and policies, including
adherence to the Central Office By-Laws and Official Website Guidelines,
the Twelve Traditions, AAWS website guidelines and the principles of
Alcoholics Anonymous.
4) The Chairperson of the Web Subcommittee
shall designate two (2) members of Alcoholics Anonymous to serve on the
subcommittee with him/her, one of whom will be the Webservant who will be
given primary responsibility for maintenance of the website. Such
maintenance requires updating information and implementing changes in the
presentation of the information posted on our website.
5) To provide security and to assure
informational integrity, access to the website for the purpose of posting
and updating data, and correcting mistakes and unauthorized changes,
shall be limited to not more than three (3) people in addition to the
Central Office Chairperson and the Communications Committee Chairperson
(who are ex officio members of the Subcommittee), each of whom must
be qualified to perform these tasks.
These three persons shall ordinarily be the
members of the Web Subcommittee:
a. The Web
Subcommittee Chairperson – named by the Central Office Chair and
approved by the CORs,
b. The Webservant
– appointed by the Web Subcommittee Chairman and,
c. A third member
appointed by the Web Subcommittee Chairperson.
6) The Web Subcommittee handles the daily
business of the website including e-mail, requests for information, and
submissions for inclusion on the site, etc. All significant changes
and additions to the website, in form and substance, must have prior
unanimous approval of the Subcommittee or be approved by majority vote of
the CORs. Problems associated with the website shall be resolved by the
Subcommittee and may be appealed to the CORs for final disposition by
majority vote.
7) Each person authorized to make changes to
the website shall have full, equal technical access to the site.
Unilateral action taken regarding the website, without prior
unanimous approval of the Subcommittee or a majority of the voting CORs,
may result in removal of the member's access to the Website.
Financial Considerations
It shall be the responsibility of the
Chairperson of the Web Subcommittee to monitor and record all expenses
actually incurred in the maintenance and operation of the Website. All
expenses must be approved in advance by the Steering Committee; amounts in
excess of $250.00 also require approval by a majority vote of the COR’s.
Revisions
These guidelines may be revised upon
approval by a majority of the Central Office Representatives voting at a
regularly scheduled COR (membership) meeting. |
